lobby art in "The Monarch" condo, downtown Austin

I’ve been juggling a bunch of balls for quite some time now. Here’s a quote from a previous blog post I wrote in 2007: The Law of Gravity: as it applies to Entrepreneurialism:

I compare all my businesses/projects to balls. I continuously throw up as many balls in the air as I can. Right now, all the balls are different shapes, sizes, and colors—-but there’s probably about 6 of them right now. I’ve learned to accept (and to look forward to) the realization that most of the balls will fall, roll around on the floor, and then ultimately get squashed. As a positive, that’s when you no longer have to pay attention to them. But in your heart, you know that you gave them a chance to fly…no regrets on your part. Some balls, though, stay up for longer than you would expect. However, the longer they stay in the air, they gradually grow in size and begin to get heavier and thus, harder to manage along with the others.

Lately, I’ve been feeling a bit overwhelmed about new “opportunities” that have come to me, that a year ago I would have jumped at—effectively adding them to juggling exercise. I’ve reached the point, it seems, where my mindset has shifted. I’ve now become a lot less interested in picking up new projects and more focused on the ones I’m already working on—those that I’ve grown exceptionally passionate about and have a high potential for sustained success. I still have a tremendous curiosity with the new projects that I’m teased with—and am in fact, admittedly addicted to curiosity. I would even make the bold statement that I’ve never met anyone more curious than myself. So, now as I’m refusing to allow myself to get wrapped up into these new ideas, I’ve realized that what has drawn me to them in the past has been my sheer curiosity of “what if” and perhaps my lack of full belief in my other projects.

Now, though, I’m confident and sure that the projects in front of me right now, are the ones I want to focus my time on. Yes, it stings a little bit to say, “no”, but perhaps the only way to reach massive success with one thing in life is to say no to countless others.

What balls are you juggling right now? Do you find yourself adding more and more to your collection? If so, maybe you should explore the true reason why. And if you’re not adding more and just focusing on one or two, then perhaps you’re a step ahead of me.

Two days in a row now that I’ve woken up super early. The first time it happened (4am) I thought it was a fluke because of a misaligned body clock, but when I woke up naturally this morning at 5am I realized, perhaps my body is so anxious to “get things done” that I’m jettisoning myself out of bed.

Some people claim that my trip to Australia should be a time of disconnecting and total relaxation. In my opinion, though, that is an old-school escapist vacation mentality. I LOVE my job. I am enamored by the work I get to do, and get paid for, so “disconnecting” for me is not a fun thing to do. I don’t need/want to “escape” from anything, even while I’m traveling.

In terms of workflow a few things I’ve learned thus far:

• very important to get through emails and to-do items just as always. I remember yesterday morning as I was leaving for the day to explore Sydney I had this pain in my gut because I was not taking my laptop with. It was kind of funny as Katrina knew it too. However, it wasn’t because I’m addicted to being connected, it’s because I’m addicted to extinguishing open loops. I had a lot of open loops that morning, despite my waking at 4am. Mainly because I was going through an inbox of 150 emails due to about 72hrs of non-processing—and still didn’t finish. And mainly because I was trying to get through them all–mistake! Point learned: Prioritizing emails responses and to do items is a MUST when traveling.
• I’ve accepted now that I’m not going to be able to do as much as I could before when I was working 8-10hr days. Now, I’m trying to squeeze it all into one 3-4hr block in the morning and a 1hr or so block of casual social networking in the evening. This is forcing me to be okay with not quite being SO responsive to everyone. It’s okay to let a few email fall through, as long as I put them in my to-do list to reply to them later. The anxiety of leaving for the day for exploration is not because of the low priority open loops. It’s because of the high-priority ones, those that I didn’t get a chance to get to because I was focusing too much on the lower ones. So I’m learning priority-level discipline–albeit forced, so that I don’t have that pain in my gut when I leave for the day without my laptop.
• Web based tools. Keeping the clutter low on this little computer is a must, mainly because the hard drive is so small – 12gig. But in all actuality, this is a blessing. I like not having a bunch of applications installed on here—it’s almost like a mental cleansing. I’ve been using Google Docs quite a bit and also instead of installing programs I try and find an web based alternative. For example I always like keeping track of my time I spend doing tasks. This is mainly because when I get into my flow, I totally lose track of time and then find myself frustrated with how many hours I focused on something that was low priority. I’ve been using Online Stopwatch instead of my usual Multitrack Stopwatch. In all honesty, it’s just a small file to download, and I could install it, but it just feels good NOT to.
• Not having a means to digitally capture my life as usual is tough. I normally use twitter and facebook mobile throughout the day to catalog my ongoings. This is impossible here, though, as international rates are a pain with my current cell phone plan. I might change it, but maybe it’s a good thing to challenge myself here. Not sure. It is getting me to blog more after all and post  facebook photos.
• Brainstorming increases dramatically when out of the element. All day—TONS of ideas. Wow, can’t even explain. Just being exposed to so many different elements that only being in a foreign environment can provide is quite breathtaking. My brain impressed me. If anything, that’s a reminder to everyone that we still have the faculties to brainstorm like always, but perhaps we’ve forgotten the path to that synergy. Or perhaps the pathway has changed over the years, it’s just a matter of tapping into it in a new way.

That’s all for now. I’m going to work on a miniature version of a weekly review so that I can make sure that I’m not overlooking anything crucial on my to do list. Lookign forward to it as today will be an AMAZING day of exploration if I can be sure to have closed all open loops. No more anxiety, hopefully.

For the past 1.5 weeks I’ve been adhering pretty closely to the GTD lifestyle. This was all kicked off by a mini gtd seminar I helped organize at Conjunctured. I asked Drew Arnold who I met after being featured in the Statesman a while back about mine and John Erik’s use of GTD in our lives. Drew had contacted John and I in hopes of meeting others who shared his way of “getting things done.” Months after that initial meeting I found Drew at Conjunctured one day randomly and we got to talking and we thought we’d give it a go at having a GTD seminar at Conjunctured led by him. He really knows his stuff—I admire how much in control of his workflow he is. I hope to get to that point someday soon. I feel like I’m on my way.

Anyways, so after that seminar I started getting into it again. I realized the reason I “fell off the wagon” last time was the absence of a weekly review—an integral part to the success of the program. I was convinced that I “didn’t have time to do a weekly review”—apparently I just had too much stuff to do. I’ve since realized this was a horrible oversight and detrimental to the program’s success. I have since had two successful weekly reviews. And I must tell you it helps to provide an endcap to each week’s flow. And it also reinvigorates your trust in your personal system.

So right now I’m writing this post because I’m brainstorming my goals:

• 50,000+feet: Life
• 40,000 feet: Three- to five-year visions
• 30,000 feet: One- to two-year goals
• 20,000 feet: Areas of responsibility
• 10,000 feet: Current projects
• Runway: Current actions

It’s difficult. But I guess something of this magnitude should. I tell ya though, I’m super excited to discover what these goals are and share them publicly.

“Our goals can only be reached through a vehicle of a plan, in which we must fervently believe, and upon which we must vigorously act. There is no other route to success.” – Vincent van Gogh